All-in-one software for transport, logistics, rental car and taxi companies
With order entry, cost accounting, employee and customer management, fleet management + GPS location interface, route planning, scheduling, dispatch, connection to accounting programs, warehouse management, document management
Transportlogy can be operated in multiple modes, transport, logistics, rental car, taxi, etc.
Staff administration
– Management of personnel data
General personnel data and specific information
-Personal documents management
Upload of service contract, personnel form, driver's license, registration form, etc.
-Time recording & duty roster Record
working times and breaks via any device. Service times and overtime are displayed transparently and calculated automatically.
-Additional functions
User role, ToDo task assignment, automatic driver information, mail to accounting for registration and deregistration of an employee with the necessary documents with 1 click, individual and bulk e-mail dispatch, online employee portal
Customer management
-Clear customer file
company profiles with address, orders, invoices, etc.
-Documents and notes
Important notes such as meeting minutes or creditworthiness directly in the customer profile
-Online customer portal
All offers and invoices are available 24/7 online with your own customer login and online payment option
-Additional features Scheduling
meetings & calls via appointment book. E-mail & newsletter single & bulk mailing
Fleet Management
-Vehicles
Management of vehicle types and data such as: dimensions, tires, locations, department or history of drivers...
-Appointments
Management of all types of appointments. Badges, driver's licenses, fire extinguishers, maintenance, leasing payments, insurance, etc.
-Fuel data & merchandise management
Import of fuel data from all common fuel card providers. Consumption evaluations and analyses. Inventory management, material allocation to the staff.
– Vehicle & driver’s license
Check list for drivers upon vehicle pick-up & handover with digital form and image upload
-Statistics & Reporting
Full data and cost transparency with the integrated report modules as well as repair costs, fuel consumption analysis or work materials in the merchandise management system
-Driver
Extensive driver management: automatic driver information, processing of fines, storage of driver's license data, certificates
-Repair and damage management
Recording and history of repairs and parts. Track automatic scheduling/reminders of service and warranty cases, management of repair orders, tires including tire changes. Creation and management of damage files. Deposit of photos, invoices.
-Document management and contracts
Management of documents such as invoices, registration certificates, type certificates, vehicle registration documents, pictures, penalties, fine notices. Contract management: leasing contracts, insurance, mobile phone contracts, financing, rent, purchase contract, rental contract, fuel card agreement
– GPS location interface
The fleet manager has an interface to ARVENTO and other providers
Accounting
One-off or recurring invoices with transport-specific units such as: km, hours, days, and much more.
• Create an invoice and send it by email
• Check and create invoices to be released, such as collective invoices
• Cancellation, credit & incoming credit
• Calculate offers & create order
• Check invoices: status paid or unpaid
• Automatic payment reminders, dunning
• Total sales & top customers - statistics
• Import / export for accounting systems
Dispatch
• Enter orders with date & time, passenger data, number of people, pick-up and destination address, waypoints, prices, return trip
• Assign order to driver or subcontractor
• Preset prices for fixed tours, individual input is also possible
• Automatic billing for drivers & subcontractors
More info: https://www.kodlogy.at